As if you don’t have enough distractions, Microsoft by default notifies you whenever an emails arrives in your inbox by playing a sound, briefly changing your mouse-pointer, and popping up an “envelope” in the lower right corner of your screen. By default, the settings for all of these alerts are checked off in Outlook. But it’s a bad idea to leave these settings in place as is because they can be very distracting.
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Most financial advisors receive scores of emails daily. If you’re trying to work on an important issue and one of these notification pops up, you can easily click on the notification and start answering your email even though it may not be that important. It's just too enticing.
These settings were put into Outlook years ago, perhaps during a time when people recieved fewer emails.
To rid yourself of this distraction in Outlook 2010 and 2013, in the main menu click on File, then Options and Mail. Below is a screen shot of the check boxes you will want to uncheck to remove these alerts.